CLERK’S RESOURCES

STATISTICAL INFORMATION

 

General Assembly Statistical Reports:

2018 General Assembly Statistical Instruction Letter from Stated Clerk

Your annual statistical reports need to be submitted to the General Assembly by February 14, 2019.

These statistical reports are the basis in determining the amount of each church’s shared cost in the connectional work of the church, commonly called per capita giving.
If you don’t annually update your membership number through the statistical report, your congregation’s per member share of connectional ministry may be too much or too little.
The General Assembly Stated Clerk’s Session Annual Statistical Report is found at: http:oga.pcusa.org/stats.  This link will take you to the log-in page.  You will need your church’s user name (Church PIN number) and the church’s password.  The passwords are the same as last year.  If you cannot find your church’s password, please contact Dagmar at the Presbytery Office 614-847-0565.

You will need instructions to use the new system. While there is no instruction workbook this year, there is a PDF worksheet which may be downloaded and printed. We would advise doing this, in order to use the worksheet to begin your process. On the OGA website, click on the question, “Where may I find the workbook?” and it will take you to the alternate instructions for the worksheet.

Once you have a hard copy of the worksheet, click on “Go to the Online Statistical Entry system.” You will need your church’s user name (Church PIN number) and the church’s password. The passwords are the same as last year. If you cannot find your church’s password, please contact Dagmar in the presbytery office 614-847-0565. [Please note the workaround for individuals using the Internet Explorer browser.] After entering your user name and password, you will be taken to the screen with the church’s contact information. If you need to make a correction, click “Edit Mailing” or “Edit Physical” in the right Task menu. Then click on the “Clerk” tab at the top to verify the clerk of session name and contact information. Editing can be done from the Task menu links.

To enter your statistics for 2018, click on the “Statistics” tab at the top which will then take you to the first of several pages. You don’t have to do the pages in order. You can select from the Task menu the section you would like to work on. There is a link at the top of each page for the instructions about the information the page is asking for. When you are finished with a page, click the “Accept” button at the bottom of the screen. Should you need to change an entry after clicking “Accept,” you can re-select that task and edit it.

The data is not locked in until you click the “Submit Stats” link in the “Task” menu on the right of the screen. The completed General Assembly report is to be approved by your Session (not the congregation) and submitted by February 14, 2019. All 10,000 churches don’t have the same deadline. However, I urge you, DO NOT WAIT until the last minute, as the website gets significantly slower.

The membership number you report for December 31, 2018, will be the basis for calculating the church’s Per Capita for 2020. Please be sure your membership number is correct. If the pre-populated “Beginning Active Membership” number is not accurate, use the “New Starting Membership” line to make the adjustments. We don’t want you to be asked to pay an incorrect Per Capita amount.
If you have questions about using the new system, please let me know. I will do what I can to help you find answers. If you do not have access to a computer, please let Dagmar know, and we will find a way to get your statistics reported.

THANK YOU very much for your help in filling out these forms. You are one of over 10,000 session clerks faithfully maintaining rolls and records which reflect the vastness of the mission and ministry of the Presbyterian Church (U.S.A.). On behalf of J. Herbert Nelson, the Stated Clerk of the General Assembly, and his staff, I give thanks to God for your work and witness.
Have a blessed Christmas and New Year.